*Group+-+Vivacity

VIVACITY is the group name of Hyeran, Fran and Emma. Vivacity means: Energetic, active and exciting.

Wednesday Jun 3, 2009 Hi Keith!

1. 3 x copies at A3 in full colour of the following please
 * Poster 1 [[file:Poster 1.pdf]]
 * Poster_workplace giving [[file:Poster_workplace giving.pdf]]
 * Poster_workplace volunteering [[file:Poster_workplace volunteering.pdf]]
 * Poster_community partners [[file:Poster_community partners.pdf]]

2. 30 copies at A4 size in full colour for a following file
 * Flyer for volunteering [[file:Flyer for volunteering.pdf]]
 * 2 copies of this form please [[file:volunteer form.pub]]

Thank you!

Tusday Jun 2, 2009 Hello Keith! Here are on all our printing material requirments. 1. Each 3 copy and A3 size for following four files 2. 30 copies and A4 size for a following file
 * Poster1 [[file:Poster 1.pub]]
 * Poster_workplace giving [[file:Poster_workplace giving.pub]]
 * Poster_workplace volunteering [[file:Poster_workplace volunteering.pub]]
 * Poster_community partners [[file:Poster_community partners.pub]]
 * Flyer for volunteering [[file:Flyer for volunteering.pub]]

We appriciate your help and kindness. Thanks!

Tuesday May 26, 2009 Here is the third installment of our Power Point presentation on United Way WA, for your viewing pleasure! -Fran

Monday May 25, 2009 Thank you Hyeran. I have changed/added a few things in the table. Here is the full Plan that we will give to Keith tomorrow. I also have a drawing of how the display stand will look, but I don't have a scanner so you can see that tomorrow with the hard copy. -Fran

Friday 22 May 2009 Fran, here is a check-list for our display stand. Please check it. If there are something eles please add those and let me know. Have good weekend! - Hyeran



Tuesday 19 May 2009 Today we worked on our Promo Displays. Keith says we need brochures to give to people (anyone, possibly even students, not only seniors) at Tafe who might be interested in volunteering. Lecturers might see our Promo Display and want to volunteer, or students may want to take one for their parents to look at, etc. He can get them printed if you get it to him before June 2. The theme I thought we could do is "Who's going to help you on a rainy day?" to go with the umbrella thing.. Did your Dad or someone have one? I'll put this in to the responsibility matrix too. Hope you're feeling better. -Fran.
 * This is a note for Emma: **

Here are our reviewed business cards, ready for printing. On the original design the orange colour was too dominant so we have balanced that with a little more black. We also made our contact details a little larger so they are easier to read.

May 11 2009 Emma is doing the Responsibility Matrix and will have it done on Tuesday May 12 ready for the meeting with Keith on Wednesday. -Fran. Here are the minutes from our first meeting with United Way WA on April 20 2009 

30/4/09 I need to have both your Responsibility Matrix completed and the new Minutes of Meetings template used to record any previous meeting you might have had either amongst yourselves or your NFP. In future, please keep up with the requirements as your group is always last and always late. This term I am not flexible... Keith

20/4/09 just to prove nothing is wrong ;)

We are meeting with Sue from United Way WA tomorrow. I have prepared a list of questions to put to Sue so that we get all the information we need and dont waste her time or ours. See the list below. This is not the full list - Hye Ran has more to add to it tomorrow. Wish us luck!

1. How many, and what types of employees / volunteers currently work for United Way WA in the office / behind the scenes? 2. Do you wish to gain more volunteers for office and behind the scenes work? If so, what demographic would you like to appeal to? Hours/Days per week needed, Skills required etc. 3. Do you have any specific targets for growth over the next year, 5 years, etc? 4. What type of demand do you have from charities requesting sponsorship? How many get turned away? 5. What type of Public Relations/ Marketing/ Advertising strategies are currently in place to gain the support of new corporate organisations? 6. What new markets, if any, would you like to reach? Are government departments a possibility? Remember to: Collect promotional brochures, letter head, business card etc
 * Questions for meeting with Sue Dixon,** **Monday 20th April 2009**

16 April 2009. Below is an email sent to Sue Dixon of United Way WA and Cc-ed to Keith.

Hello Sue

Thank you for taking the time for our phone conversation today - I got an idea of just how busy your job is!

Below is the email I initially sent to your office and to Hamish. Reading it might help to clarify the purpose of our collaboration if I was a bit jumbled on the phone.

As I mentioned, my group has already done some research on United Way WA through the website. We have put this research into a Power Point display and have presented it to the class and a selection of lecturers in a 15 minute presentation. If you have the time and the interest, please see the Power Point presentation attached.

Thank you very much for your time, and we look forward to meeting with you on Monday.

Regards Fran Jones.

Emailed to united@unitedwaywa.com.au Thursday April 2, 09

Dear Sir/Madame

I am Fran Jones, a student at Central TAFE studying a Certificate IV in Public Relations. I am working in a group within my course, and one of our learning experiences is to work with a Western Australian non-profit organisation to develop a Public Relations Campaign plan for them. We would love to work with United Way WA because we believe the corporate approach to fundraising shows great initiative and originality, attributes my group believes in and would like to grow. I heard of your organisation through a friend of mine, Ashleigh Seymour, who had a great experience working with you through TAFE in 2008.

Our group, named Vivacity to represent our energy and passion, wishes to work for your organisation in a similar way to how a professional Public Relations company would. We have been encouraged by our lecturer Keith Critchett to choose a not-for-profit organisation with the aim to be of real and measurable help to the chosen organisation, who may not have the funding to employ the services of a professional PR practitioner. The other two members of my group, Emma Gaebler, Hyeran Jeong, share my enthusiasm for your organisation and for the rewarding task we have ahead of us, and wish to help in any way we can – with our time, energy, commitment and fresh ideas. If you wish to work with us, our objective is to: · study your organisation · understand the services you offer to your customers and the processes you employ to deliver these · study your current communication vehicles through a Communication Audit to possibly uncover a communication need · make recommendations on how to meet this need · provide other promotional ideas including a promotional display stand and creative ideas in regards to publicity and marketing positioning strategies. This process will be fully documented and copies of every step provided to you for you to act on if you wish. If you are interested in letting us work with you, we would like to arrange a meeting to discuss our involvement with your organisation.

Your support would be greatly appreciated and am I excited at the prospects ahead. If there is anything we can help you with please do not hesitate to contact us. We hope to be of benefit to your organisation, and the experience will be of huge help to our studies and future prospects. Kind regards Fran Jones Vivacity PR

16 April 2009 Below is email correspondence I have had with Susan Booth of SpeechWA - the organisation we had originally planned/hoped to work for. It did not work out as planned. For more info read on, noting the dates.

Hello
 * From: ** Frances Jones [mailto:frances_jones4@msn.com]
 * Sent:** Tuesday, 31 March 2009 2:39 PM
 * To:** info@speechwa.org.au
 * Subject:** Educational Enquiry

I am Fran Jones, a student at Central TAFE studying a Certificate IV in Public Relations. For my course we have to work with a Western Australian non-profit organisation to develop a Campaign plan for them. We have chosen Speech WA because of personal and family interest in the cause.

This campaign development work is done in groups within the class. Our public relations group is named Vivacity. There are three members in the group; Emma Gaebler, Hyeran Jeong and myself. Between the three members of the group we would like to be able to develop a public relations campaign for Speech WA, that will include a communication audit, a promotional display stand, creative ideas in regards to promotional material. Documentation will be provided to you on these.

If possible, we would like to arrange a meeting at a suitable time and place at your discretion to discuss our possible involvement with your organisation.

Your support would be greatly appreciated, if there is anything we can help you with please do not hesitate to contact us. We hope to be of benefit to your organisation, and the experience will help with our studies and future prospects.

Kind regards Fran Jones Vivacity PR

My contact details are: Mobile: 0402 103 070 Home phone: 9388 1217 Email: frances_jones4@msn.com

The lecturer of our Course, Keith Critchett: Mobile: 0404 850 418 Email: keith.critchett@central.wa.edu.au

From: bsbooth@optusnet.com.au To: frances_jones4@msn.com Subject: RE: Educational Enquiry Date: Tue, 14 Apr 2009 20:47:15 +0800 Hi Fran,

Thank you for your email and your interest in SPEECH WA.

I apologise for the delay in responding and hope that it is not too late. I have been in touch with Linda Tanner the President of SPEECH WA and we would like to try and meet with you to discuss your proposal further.

Can you please let me know if this is possible? We would be keen to meet when school returns – from the 28th April onwards.

We look forward to your response.

Regards

Susan Booth Vice President SPEECH WA

Hi Susan

Thank you for getting back to me - I understand that everyone is busy over the school holidays and Easter period.

Unfortunately time is a very pressing issue for this particular assignment, so I have since approached another charity with the offer and they were able to accept.

I do have a personal interest in SpeechWA and the work that you do for families and will keep you in mind for future assignments.

Thank you for your interest. Regards

Fran Jones

Revised Version 16 April 2009 //**__Why is PR the industry to be in?__**// "The quality of an organisations image is of equal importance to the quality of the product they produce, and being trusted with that image is nothing less than a privilege"

8/4/09 Thank you Hyeran, however I am concerned that as you have put your name to this, the exercise was not completed as a group activity!!!! And if so, why wasn't it checked by others whose English is a bit more proficient!!

7 April 2009 //**__Why is PR the industry to be in?__**// "PR is a great job to manage reputation of the company and creates worth more than the selling product`s value using the well managing reputation." 

7 April 2009 We rethought our previous business card and letterhead, so here's attempt two: -Fran.

6 April 2009 Here is Vivacity's Business Card and Letter Head: -Fran

5 April 2009 Well, that was short lived; we are no longer doing SpeechWA. They didn't reply to our request email after 3 days, so since we have no time to waste we looked elsewhere. A friend who did Event Management at tafe last year did her project on an organisation called United Way WA, so we are jumping on the band wagon and seeing what we can do for them.

So far they look like a very exciting and original organisation. They work through "Workplace Giving" and "Corporate Volunteering". A large scale approach to sourcing funds and volunteer hours. Check out their [|website] or wait til Wednesday's presentation to hear more! -Fran

1 April 2009 We are going to be doing our Case Study on SpeechWA. The description of the charity seen below is taken from [|their website] The Society to Promote Essential Education for Children with Communication Handicaps or SPEECH (WA) Inc. was founded in 1981 as an independent, non-profit, non-government association of volunteer parents, professionals and friends.

Membership to SPEECH (WA) is open to anyone who has an interest in children with speech and language difficulties, including parents, friends, teachers, speech pathologists, occupational therapists and other interested individuals. -Fran